Ontario Local Schools

Ontario Mobile Device Initiative

COPPA Form - Click Here  

Insurance Form - Click Here 


Student Responsibilities

  • Make sure that the device is charged and ready for use at the beginning of each school day.

  • Protect your device by carrying it safely, storing it safely, and making sure that you don’t leave it sitting in places where it may be damaged, stepped on, water-damaged, or stolen

  • Use this device for academic purposes.

  • Charge the device every night

  • Return the device at the end of each school year

Student Obligations

As a responsible student, you have an obligation to:

  • Stay on task with the use of your device

  • Respect teachers’ instructions regarding the use of your device

  • Never access inappropriate materials on the internet

  • Never using your machine to harass, threaten, embarrass, or bully others

  • Use your machine only in ways that comply with our district’s rules (Acceptable Use Policy) for technology use and the school handbook

  • Pay for replacement or repair if the device is lost, stolen, or intentionally damaged

Student Email and other accounts

Ontario Local Schools has provided you with a district-owned Google Apps for Education Account. This should be your primary account for school-related work and communication. Please understand that, much like your locker, the school has the right to access this account at any time. There is no expectation of privacy for any activity conducted using the school’s network or accounts.


Take-home Option

6th through 12th grade students are given the option to take home their assigned device on a daily basis. Before a device will be released to go home the student must:

  1. Sign and return the Care and Insurance agreement each child

  2. Sign and return the Ontario COPPA form (Students Under 13 years old)

  3. Submit payment for the device insurance premium

For Chromebook service or repair:

Students requiring support or repair to their Chromebook device should first notify a teacher, who will refer them to the tech department, and if necessary, obtain a loaner device.


Caring for Your Device

Like all electronic devices, proper care is required to ensure a long life expectancy for a student's Chromebook.

  1. Protect vulnerable areas of the device:

    1. Screen - This brittle, glass surface accounts for over 90% of our major device repairs. Protect the screen by opening/closing the lid gently, avoid placing weight or pressure on the lid. Pack the laptop between sturdy, flat items (uneven items, such as power cords, pens, notebook rings, etc., create pressure points). Most breaks occur due to being dropped or having weight placed on the device.

    2. Hinges - The frequent stress placed on hinges creates a strong potential for a part to fail. Open/close the device gently, grasping at the top center of the lid, not the corner. Grasp the device by both the lid and base if it must be carried while opened.

    3. Cord - The connector on a power cord can be subjected to quite a bit of damaging force if the cord is pulled or the device is moved while plugged in. Avoid stretching the cord across an area where it can be snagged or tripped on. Instead, move closer to a power source, or charge the device first and disconnect the power cord.

  2. Transport your device securely - pack your device safely to make sure that it is not damaged while traveling.

    1. Hold the device carefully, against your body when traveling through the halls. Ensure that your hand or fingers are touching the device directly.

    2. Place the device in a case or other protective environment when riding in a bus or other vehicle.

  3. Safely store your device

    1. Ensure that devices aren't left unattended on or off school grounds

    2. Keep device in a locker or other secure spaces when not in-use at school.

    3. Never leave your device laying on a floor, seat, bed, or other space where it is likely to get stepped or sat on. This is a very common cause of device damage, especially screen breakage.

  4. Keep food and drink clear of your device. Crumbs fall into keyboards, causing keys to stick. Fluids spilled on a table or other surface will run out over a large area. Water damage is not coverage by insurance.


No area of the device should be decorated or personalized in any way. All decals, labels, and other identifying markers on the machine must remain in place. 


2 Common sources of Chromebook Damage

Drops: Gravity can be hard on your electronics! Avoid drops by carrying your device carefully. Damage caused by dropping a device can be reduced by storing the device in a well-padded case when not in use.

Sat on/Stepped on: Devices should never be left a surface designed to be stepped on or sat on! Your screen will not survive either situation. In the unlikely situation that it is necessary to set a device on a floor, lean it against a wall to reduce the likelihood of being stepped on.


Repair Costs

Damaged Chromebooks will be repaired by the district at a cost to the student's family of a $25 deductible for the first incident and $35 for further occurrences, not to exceed the actual repair cost. Some situations, such as water damage, pet damage, willful or negligent damage, or damage exceeding what can be expected through normal use may be billed to the students for the total cost of the repair.



To help defer the cost of repairing or replacing a damaged device, Ontario offers insurance for families who wish to have their child take the device off-campus at a cost of $25. Details of what is covered by the policy are spelled out on the insurance form. The policy is designed to protect families and the district against the most frequent types of accidental damage. A $25 first-time deductible ($35 additional incidence) applies for all repairs.

If an uninsured device is damaged off-campus, the family is responsible for the full cost of repair, up to the cost of replacement.

Ontario uses a "self-insured" model to insure our devices, meaning that money collected in insurance premiums stays within the district, rather than going to outside providers. All collected premiums are set aside in a specific budget line-item dedicated to the care and maintenance of our Chromebook devices.

We continue to evaluate our rates and premium/deductible structure to ensure that we are able to provide an insurance framework that serves the shared interests of our families and the district well.


Family Safety

Online Safety is an important shared concern for both school and families. The handling of connected technology devices such as computers, tablets, smart phones, and mobile phones can do much to affect student safety.

Ontario owned student devices are issued with filtering software set-up on the machine to assist parents in helping to guide their child's online usage by blocking certain categories of web content.

These simple tips can be helpful in managing student-used devices.

  1. Ensure that devices are used in "public" areas of the home. Families are a child's best filter. It is important to be present both for accountability as well as being available to answer questions that may arise from unexpected or inappropriate online experiences. Bedrooms should be considered off-limits for connected devices.

  2. Have a designated overnight place for connected devices. School-aged children are not always good at self-regulating their device usage. Help your student get a good night's rest by storing cell-phones, computers, and other devices in a designated area other than where the child sleeps. This can help avoid late-night texting, all-night gaming sessions, and other unwanted situations you are not available to monitor.

Monitoring your child's online behavior is your responsibility as a parent, but it doesn't necessarily have to be intrusive to be effective. Be involved with your child and you will be well-positioned to be a constructive part of their online development.

Here are some additional resources to learn about online safety.



Eric Schmidt from Google talking about child safety online: https://www.youtube.com/watch?v=VtadhLIWz4A

Net Cetera: Chatting with Kids About Being Online (Video) - http://bcove.me/g3w82gc5

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